Sending/Receiving Vacation Requests

If the administrator has enabled the option to require all vacation entries to have approval before posting to the vacation calendar, then you will have to submit a vacation request. This can be done by selecting the "Send Vacation Request" option from the "Action" menu or on the vacation calendar. If you receive a vacation request from another user, it must be approved or denied. An approved request will automatically be posted to the vacation calendar. A note will be sent to the user requesting the vacation specifying whether the request was approved or denied.

•	Send Vacation Request

The "Send Vacation Request" window can be opened by selecting the "Send Vacation Request" option from various places in the program such as from the "Action" menu, on the vacation calendar, or on the standard toolbar. This option will be grayed out if the vacation system has been disabled by the administrator in the system controls. Simply set the "From" and "To" date of the vacation as well as an optional memo to appear during the vacation period. An optional memo to the recipient of the request can also be entered. The list of possible recipients is set by the administrator in the user controls. You will receive a note back when the recipient has either approved or denied your request. An approved request is automatically posted to the vacation calendar. Your status will automatically be changed to "VACA" and the memo will be set when the vacation starts. Your status will be taken off "VACA" and the memo will be cleared when the vacation ends. You can only access this window if the administrator has enabled the option to require all vacation entries to have approval before posting to the vacation calendar.

•	Receive Vacation Request

A received vacation request will automatically pop up on the screen. You can optionally save it for later or respond to it. A saved vacation request can be accessed in the message inbox. To respond to the request, select either to approve or deny it and then click the submit button. You can optionally enter in a message that will appear in the note that gets sent to the requester. The note will also inform the user if their request was approved or denied. You can also forward the request to another user who also has been given approval privileges. Once a request has been forwarded, only the new recipient can approve or deny the vacation request.