|
The following details tell how to send and receive notes:
| o | To send a note to a user or group of users, click on "Send Note" from the "Action" menu. You can also select "Send Note" when right-clicking a user on the status table. These options will be grayed out if the administrator has disabled the notes system in the system controls. If no recipient has been indicated, the Send Note To List will automatically be displayed where individual users or groups can be selected as the recipient. If multiple groups are selected, a user will only receive a single note even if they are a member of multiple groups. Select the user or group and fill in a subject and message. Either a subject or message is required before sending a note. Send the note and it will pop up on the screen of the desired recipients who are "IN" within a few seconds. |
| o | To receive a note, it will automatically pop up on your screen if your status is marked as "IN." If you are marked as any other status, the note will be saved in your My Messages window until it is retrieved. The program icon will also blink with a note icon until the new note is read. A received note can be forwarded to another user or replied to. A read note is saved in the My Messages window until it is manually deleted or until the message age is older than the auto-delete message age, at which time, it will be automatically deleted. The note will also be automatically archived based on the auto-archive message settings. The auto delete/archive settings can be set in the preferences. |
See also:
User Guide: My Messages
|