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To manage users, open up the user management window by selecting "Manage Users" from the "Admin Controls" menu. This windows provides the ability to add new users, delete existing users, or modify the properties of existing users. Just double click a user in the table to edit it or select Add New User from the toolbar to add a new user. To delete a user, select the user and click on the delete button in the menu or toolbar.
| ▪ | Simply complete the user information and click "Add User." |
| ▪ | Enter a first name and last name for the user. The middle initial is optional. The name (not including the middle initial) must be unique between all current users. |
| ▪ | The initials field is automatically completed as the first name, last name, and middle initial are entered. The initials can still be modified independently. Any modifications to the first name, last name, and middle initial will automatically reset the initials field to the automated value. |
| ▪ | The E-mail address is an optional field. If no address is entered for a user, the "Send Email To" option when right clicking that user on the status table will be disabled even if the "Send Email To" option is enabled in the system controls. |
| ▪ | The telephone extension field is optional and can contain any number or letter character. |
| o | Administrative Privileges |
| ▪ | The administrative privileges determine how access the user has to the OpsCenter system. Some features, such as posting to bulletin board, can have any privilege level assigned to it. Additional privilege customizations can be set on the Edit User tab. The following is a brief description of the different standard privilege levels: |
| ▪ | Full Admin: Has full access to the "Admin Controls" menu. Can manage the status for any user. |
| ▪ | Partial Admin: Does not have any access to the "Admin Controls" menu. Can manage the status for any user. |
| ▪ | None: Does not have any access to the "Admin Controls" menu. Can only manage status for self. |
| ▪ | This option will lock the status of this user. When set, this user's status can not be changed on the in/out board no matter what permissions the current user has. |
| o | Additional Contact Phone Numbers |
| ▪ | Up to three contact phone numbers can be specified for each user. When a phone number is entered, it will show up on the information screen when a user double-clicks a name on the status table. |
| ▪ | The login password can be enabled or disabled with this control. An enabled password will be initially blank so the user will be required to enter a password when login in for the first time. |
| o | To edit the settings for an existing user, make any applicable changes and click on the Save and Close button in the menu or toolbar. |
| ▪ | Enter a first name and last name for the user. The middle initial is optional. The name (not including the middle initial) must be unique between all current users. |
| ▪ | The initials field is automatically completed as the first name, last name, and middle initial are entered. The initials can still be modified independently. Any modifications to the first name, last name, and middle initial will automatically reset the initials field to the automated value. |
| ▪ | The E-mail address is an optional field. If no address is entered for a user, the "Send Email To..." option when right clicking that user on the status table will be disabled even if the "Send Email To" option is enabled in the system controls. |
| ▪ | The telephone extension field is optional and can contain any number or letter character. |
| o | Administrative Privileges |
| ▪ | The administrative privileges determine how access the user has to the OpsCenter system. This control will be grayed out if you are editing your own information. This ensures that at least one "Full Admin" is set up in the system at all times. If you wish to reduce your own privilege level, you will have to have another user with "Full Admin" privileges do it. The following is a brief description of the different privilege levels: |
| ▪ | Full Admin: Has full access to the "Admin Controls" menu. Can manage the status for any user. |
| ▪ | Partial Admin: Does not have any access to the "Admin Controls" menu. Can manage the status for any user. |
| ▪ | None: Does not have any access to the "Admin Controls" menu. Can only manage status for self. |
| ▪ | This option will lock the status of this user. When set, this user's status can not be changed on the in/out board no matter what permissions the current user has. |
| ▪ | Click on this button to access the custom privilege controls. This allows you enable and disable access for individual users and individual features. See Managing User Permissions for more information. |
| o | Additional Contact Phone Numbers |
| ▪ | Up to three contact phone numbers can be specified for each user. When a phone number is entered, it will show up on the information screen when a user double-clicks a name on the status table. |
| o | Enable / Set / Clear Password |
| ▪ | The login password can be enabled or disabled with the "Set Password" control. An enabled password will be initially blank so the user will be required to enter a password when login in for the first time. You can also manually set or change the password with the "Set Password" button. The change a password, the previous password will have to be provided. To simply reset the password to be blank, click the "Clear Password" button. If the password is blank but still enabled, the user will be automatically prompted to enter a new password when they login. |
See also:
Administration Guide: Managing User Permissions
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